The Challenge:
- AggieBuy, powered by Jaggaer, was used for Dell purchases by all 18 TAMU Campuses.
- Each campus placed their own orders, but by using a single ordering system it presented Dell with the orders as if they were coming from the main campus.
- Because of this, all invoices were sent to the main campus where the procurement team had to sort through Dell invoices to determine where they should be allocated.
The Solution:
Summus Industries was able to create an easier way for Dell invoices to be associated with the correct campus.
- A new interface was developed by Summus Industries that created a step between the order entry process in Aggie Buy and Dell’s receipt of the orders.
- By creating PartnerLink, we were able to create a billing code for each campus. When orders were placed it was now possible to:
- Indicate which campus ordered the items.
- Create an invoice that was specific to the campus that placed the order.
- Partnerlink, created by Summus Industries, would then interface with Dell to place the orders, generate the invoices and get payment made quicker than the previous process.
The Results:
Creating this custom system for Texas A&M University allowed:
- More time for the procurement team to spend on strategic activities for their own campus.
- Reporting on spending with Dell was broken out by the specific location.
- Less time required by IT teams that weren’t a part of the original order.
- Less money spent to produce this custom solution compared to other options.
Image credit: Texas A&M University Twitter